Return To Job Search
Payroll Admin/HR Generalist
Orange County Metro Area
JN -092018-21471

Candidates must have experience with Payroll and related tax filings (preferably in-house)as well as Recruiting and Benefits administration. 


The Payroll Admin/HR Generalist will have experience with payroll, recruiting, interviewing and hiring new employees, managing benefits and advising employees and management staff on policies/procedures, state, and federal labor laws. Will be expected to provide administrative assistance in all functional areas that fall under the umbrella of the HR & Administration Department.
  • Analyzes, prepares and processes payroll data for assigned pay groups; uses automated system to produce accurate, timely payroll.
  • Performs per-pay-period timesheet audits including review of exceptions and missing timesheets; contacts supervisors, as needed, to make corrections.
  • Answers payroll and time and attendance inquiries as they arise.
  • Maintains and organizes confidential payroll files.
  • Maintains garnishment files and track garnishments for completion. Verifies correct entry of garnishments by HR Coordinator
  • Runs and prepares various payroll and General Ledger reports on a per pay period basis as well as monthly, quarterly, and annual basis and provides to Finance and Accounting.
  • Manages monthly, quarterly, and annual tax reporting for Federal, State, and Local payroll taxes. Serve as the 401(k) Profit Sharing Plan Administrator for the company.
  • Stay abreast of state and federal laws applicable to area of expertise.
  • Perform other duties and special projects as assigned or required.
  • Assists HR Manager and HR Rep with benefit programs such as medical, dental, life, disability, vacation, sick leave, leaves of absence, etc. to ensure correct deductions setup in HR system and withheld from employee paychecks.
  • Assist management in regulatory hearings and proceedings. Provide information as required.
  • Assist with full-cycle recruiting process: sourcing, posting job descriptions, screening candidate resumes, scheduling, and coordinating interviews
  • Provide supervisor training in the areas of recruiting, human resources and payroll processes and procedures, performance management.
  • Monitor pre-employment data and conduct background checks
  • Conduct meetings with all department Supervisors to survey needs of future talents and staffing needs
  • Assist the HR Manager with preparing and filing EEO-1, VETS-100, employee censuses, and annual update of AAP, as required by law or contractual obligations. Provide reports to management personnel as appropriate.
Education:      Bachelor’s degree or Associate’s degree and 4+ years progressively responsible experience in assigned or related field; or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position.
Working knowledge of federal and multi-state employment laws required, including but not limited to ADA, FMLA, COBRA, FLSA, ERISA
PHR or other HR certification desired. Prior experience with payroll and HRIS systems required. Deltek/Costpoint experience a plus.
Computer skills:  Microsoft Office.  Microsoft Outlook.  PC, Word, Excel, HR database software, Applicant tracking software.  PowerPoint. 


Previous MonthNext Month