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HR Generalist/Payroll Manager
California
Orange County Metro Area
Miscellaneous
Other
JN -042018-21094

The Manager, Human Resources & Payroll (full-time, salaried, regular) is a dynamic, common sense professional who will be responsible for all HR functions across the employee life cycle while establishing and maintaining effective “win-win” working relationships with all employees and business leaders. Ideal candidates must have experience with ADP Workforce Now, TriNet or Paycom. Essential duties and responsibilities include but are not limited to: 

  • Human Resources Programs, Policies, Procedures, and Compliance
    • Develop, administer, communicate, and support various HR programs, plans, policies, and procedures for all employees ensuring compliance with all applicable federal and/or state laws
    • Increase the understanding of and maintain fair and consistent application of company policies, procedures, and practices
    • Ensure compliance with all applicable federal and state labor laws with regard to employee-related actions/practices to minimize exposure to legal risk and liability
    • Provide strategic analysis in the management of the company’s human capital
  • Payroll, HRIS, and Compensation
    • Responsible for all payroll operations, inclusive of processing the payroll
    • Serve as the primary liaison with ADP and other third-party providers
    • Develop and maintain a compensation structure that ensures internal equity in compensation practices and compliance with FLSA and other applicable laws
    • Manage the annual merit cycle
    • Execute HRIS transactions regarding employee status changes ensuring data integrity
    • Create and distribute standard, complex, and ad hoc reports 
  • Employee Relations and Performance Management
    • Identify and investigate incidents, assess risk, make recommendations, and execute action that supports company policy and sound employee relations practices
    • Work closely with business leaders to support a high performance environment through effective, fair, and consistent performance management
    • Manage the annual performance evaluation cycle
  • Leave of Absence and Worker’s Compensation
    • Administer and facilitate the company’s leave of absence process ensuring compliance with FMLA, CFRA, ADA and all other applicable federal and state leave laws
    • Manage all worker’s compensation claims including intake, investigation, and reporting to carrier
  • Full-Cycle Recruitment
    • Manage the requisition approval process
    • Work closely with hiring managers to understand the needs of each position
    • Facilitate the creation of job descriptions with supervisors ensuring FLSA and EEO compliance
    • Post open positions and maintain Applicant Tracking System
    • Source, screen, and interview candidates to identify top talent
    • Actively seek-out and recruit top talent
    • Make recommendations for hiring decisions
    • Prepare and extend employment offers
    • Manage pre-employment process including background checks, verifications of employment, reference checks, etc.
    • Manage the onboarding process for all newly hired employees and conduct new-hire orientation and training
  • Benefits Administration
    • Administer company group benefits and 401(k)
    • Prepare and distribute benefit materials to managers and new employees
    • Process employee enrollments
    • Reconcile multiple invoices in a timely manner
    • Assist with overall plan design
    • Serve as point of contact for employee inquiries regarding plan details and procedures
  • Miscellaneous Human Resources Functions 
    • Serve at the point of contact for all employee inquires including time off, payroll, leave of absence, risk management, HR policy/procedure interpretation, performance management, recruitment, benefits, etc.
    • Review and process unemployment claims
    • Maintain employee records
    • Various HR projects as well as administrative and clerical duties as necessary
Supervisory Responsibility:
  • This position may include supervising one or more employees where applicable. Supervisory responsibilities include but are not limited to:
  • Provide consistent training and support to direct-reports
  • Review and approve individual timecards and time off requests
  • Effective, fair, and consistent performance management of staff
  • Fairly and consistently ensure compliance with company policies and procedures
Education/Experience:
  • Bachelor’s degree in Business Administration; emphasis in Human Resources Management is preferred
  • PHR, SHPR, SHRM-CP, SHRM-SCP, or similar Human Resources certification is preferred
  • 10+ years of progressive human resources experience including previous management experience
  • 4-6 years of payroll experience including full-cycle payroll processing
  • Prior experience with ADP Workforce Now is preferred
Knowledge, Skills, and Abilities:
  • Knowledge of federal and state employment law including but not limited to FMLA, CFRA, ADA, EEO, OSHA, FLSA, HIPAA, ERISA, etc.
  • Knowledge of all applicable wage and hour law
  • Ability to identify, assess, and mitigate risk in all aspects of employment
  • Knowledge of leave of absence laws, processes, procedures, and documentation
  • Strong analytical and conceptual thinking skills; ability to analyze data
  • Able to project plan and scope
  • Able to support multiple concurrent projects and meet deadlines; be solutions-orientation when problem solving and able to demonstrate a sense of urgency
  • Able to multi-task and prioritize with efficiency
  • Excellent organizational and time management skills
  • Strong attention to detail with emphasis on accuracy and quality
  • Able to maintain confidentiality when necessary
  • Excellent verbal and written communication skills
  • Punctual, proactive, and able to take initiative; motivated self-starter
  • Must be customer service driven
  • Expert-level skills in the Microsoft Office Suite with an emphasis on Excel
  • Able to work independently and as a team, with and without supervision
Physical Requirements:
  • The ability to sit for prolonged period of time and view computer screen.
  • The ability to listen and speak with others.
  • Some standing, pushing, pulling, stooping, reaching, pulling, moving, carrying approximately 10 pounds as necessary.
  • This position may require occasional travel including some overnight and air travel (approx. 5%)
Equipment/Software Used:
  • PC computer
  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • ADP Workforce Now
  • Internet Explorer
  • Standard office equipment
Work Environment:
  • Work is performed in an office environment that is well lit and ventilated.
NOTE: This position description reflects management’s assignment of essential functions; it does not prescribe or restrict any other tasks that may be assigned.
 
 

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